Epson Document Capture Pro Barcode Separation & Automated Batch Indexing Guide

High-volume document digitization environments—such as medical records departments, legal firms, accounting practices, and logistics hubs—cannot afford the manual overhead of scanning documents one file at a time. Epson Document Capture Pro solves this bottleneck by providing enterprise-level barcode separation, patch code discrimination, and dynamic automated metadata indexing.

In this engineering walkthrough, you will learn how to configure an automated job profile that detects 1D and 2D barcodes on physical pages, separates mixed stacks of paper into independent PDF/A files, automatically names each file based on the barcode payload, and dynamically sorts them into target directories.

1. Supported Barcode Formats in Document Capture Pro

Document Capture Pro contains a built-in optical decoding engine capable of recognizing standard commercial barcode symbologies without requiring external optical recognition plug-ins:

• 1D Barcodes: Code 39, Code 128, Interleaved 2 of 5 (ITF), Codabar (NW-7), UPC-A, UPC-E, EAN-8, EAN-13.
• 2D Barcodes: QR Code, DataMatrix, PDF417.
• Optical Patch Codes: Patch 1, Patch 2, Patch 3, Patch 4, Patch 6, and Patch T separator sheets.

2. Step-by-Step Configuration in Job Settings

Step 1: Create a Dedicated Job Profile

Launch Epson Document Capture Pro on your Windows PC. In the top navigation bar, click on Manage Job, and select Add to launch the Job Settings dialog. Assign a descriptive label such as "Invoices - Barcode Split & Archive".

Step 2: Configure Scanner Input Parameters

Under the 1. Scan tab, select your scanner model (e.g., Epson WorkForce DS-530 II, DS-770, or DS-870). Set the document source to ADF (Auto Document Feeder), double-sided (duplex), and choose 300 DPI. Under Detailed Settings, enable Auto Deskew and Skip Blank Page.

Step 3: Enable Document Separation by Barcode

Navigate to the 2. Save tab:

1. In the Document Separation dropdown menu, change the default from "None" to "Barcode".
2. Click the Separation Settings button.
3. Check the box for your target barcode symbology (e.g., Code 128 or QR Code).
4. Select whether the barcode page should be preserved in the output file or deleted. If you are using physical separator header sheets, check "Delete separator page".

Step 4: Configure Dynamic Barcode File Naming & Folder Routing

Still inside the Save tab, locate the File Name field and click Detailed Settings:

• Click Add Parameter and choose Barcode Value.
• Add a delimiter such as an underscore (_) followed by Date (YYYYMMDD).
• In the Folder Creation section, toggle "Create subfolder using barcode string" if you want individual customer or invoice directories generated on the fly.

3. Assigning the Profile to the Hardware Scanner Button

Once your barcode separation job profile is saved, switch to the Assign Job to Scanner Button tab. Link your newly created profile to Job 1 on your scanner. Now, operators only need to load the paper stack into the ADF and tap the physical start button on the hardware console.

Frequently Asked Questions